Inlet Beach Club Manager Reports

A 46 UNIT CONDOMINIUM COMMUNITY IN PALM BEACH SHORES, FLORIDA

 
  120 Inlet Way, Box #108, Palm Beach Shores, Florida 33404
  Phone: 561-863-3391    



Manager Reports:
(Posted chronologically newest to oldest)



 


Manager's  Report  - March 29, 2019
(click to download)


 


Manager's  Report  - October 28, 2016
(click to download)


 


Manager's  Report  - October 10, 2016
(click to download)


 


Manager's  Report  - August 26 , 2016
(click to download)


 


Manager's  Report  - July 22, 2016
(click to download)


 


Manager's  Report  - June 24, 2016
(click to download)


 


Manager's  Report  - May 27, 2016
(click to download)


 


Manager's  Report  - April 22, 2016
(click to download)


 


Manager's  Report  - March 18, 2016
(click to download)


 


Manager's  Report  - February 26, 2016
(click to download)




Manager's  Report  - January 16, 2016
(click to download)




Manager's  Report  - December 29, 2015
(click to download)




Manager's  Report Annual Meeting - November 20, 2015
(click to download)




Manager's  Report Annual Meeting - October 23, 2015
(click to download)




Manager's  Report Annual Meeting - August 28, 2015
(click to download)





Manager's  Report Annual Meeting - July 31, 2015
(click to download)


 


Manager's  Report Annual Meeting - June 26, 2015
(click to download)





Manager's  Report Annual Meeting - April 24, 2015
(click to download)




Manager's  Report Annual Meeting - March 27, 2015
(click to download)


 


Manager's  Report Annual Meeting - February 27, 2015
(click to download)





Manager's  Report Annual Meeting - January 17, 2015
(click to download)


 


Manager's  Report - December 18, 2014
(click to download)


 


Manager's  Report - November 20, 2014
(click to download)


 


Manager's  Report - October 16, 2014
(click to download)


 


Manager's  Report - September 18, 2014
(click to download)


 


Manager's  Report - August 21, 2014
(click to download)
 


 


Manager's  Report - July 25, 2014
(click to download)
 


 


Manager's  Report - June 19, 2014
(click to download)
 


 


Manager's  Report - May 22, 2014
(click to download)


 


Manager's  Report - April 17, 2014
(click to download)


 


Manager's  Report - March 27, 2014
(click to download)


 


Manager's  Report - February 20, 2014
(click to download)


 

Manager's  Report - January 18, 2014
(click to download)






Manager's  Report - December 19, 2013
(click to download)


 


Manager's  Report - November 21, 2013
(click to download)






Manager's  Report - October 24, 2013
(click to download)


 


Manager's  Report - September 16, 2013
(click to download)






Manager's  Report - August 22, 2013
(click to download)




Manager's Report - July 22, 2013
(click to download)


 

INLET BEACH CLUB
MANAGER'S REPORT
JUNE 20TH, 2013

Duane Thomas Inc. has completed the maintenance repairs on the roof.

I met with an Elevator renovation company to inquire about options to improve the cab of the IBC elevators. The information received has been passed on the Elevator Renovation committee.  

I have obtained comparative bids for pool heater replacement and have forwarded them to the Board for their review. 

I have obtained comparative bids for the rail pocket concrete repairs and have forwarded them to the Board for their review.  

Shoremans pest control has started to treat the trees for Spiraling White Flies.  

InterKleen has started to clean and prepare the patio furniture for summer storage. 

Jose is busy working on the pool enclosure walls removing chipped paint and preparing the walls to be repainted as well as many other maintenance projects to keep the IBC looking pristine.  

Courtesy Services has completed all of the heavy pruning of the shrubs. There will be some plant material that will need replacing. Don will provide a proposal for this work.  

The “Private Property” signs have been picked up from Sign-A-Rama and given to Jose for installation. He will need to get the proper hardware in stainless steel before installing. Sign-A-Rama will provide a new proposal for an “Inlet Beach Club” sign for the entrance gate.



INLET BEACH CLUB
MANAGER'S REPORT
MAY 23
rd, 2013 

Duanne Thomas Inc. has done roof inspections on both buildings and has provided a proposal for several items that need attention. The proposal has been forwarded to the BOD for their review. 

Sunshine Locksmith has installed thumb turns in the community room and the gym to allow locking and unlocking of the sliding glass doors from the inside. This will prevent people from accidently being locked inside in the future.  

Courtesy services (landscapers) have done all of the heavy pruning of the shrubs on the property as requested.  

The “Private Property” signs are ready for pick up from Sign-A-Rama.  

The pool heater is not working again. The problem with the pool heater is that the igniters keep going out (three in the past month). This may be caused by something internal coming in contact with the igniter. The only way to know for sure would be to completely disassemble the heater. This will take a couple of hours and may or may not reveal a reasonable fix. There is a possibility that there could be $400 to find something that isn't worth repairing before proceeding with the work. This is also an off brand unit and most parts are not readily available locally.

A replacement comparable to what is there now would be $4,278.73, installed. This would include bronze headers, a cupro nickel (salt water) heat exchanger and 88% efficiency rating.

Another option is a unit that also has bronze headers, a cupro nickel (salt water) heat exchanger but has a 95% efficiency rating. This would be $7,969.73, installed. 

Spiral White Flies have been a big problem in S. Florida. We have been trying to keep them away on an as needed basis, this approach is not working. I have forwarded proposals to the Board of Directors for Spiral White Fly protection. The proposals are for semi-annual service and call backs are included.  

I met with T.E Lunn engineering RE: the rail pockets. He will provide a quote for specs on how the rail pockets should be addressed. I have a second engineer scheduled for 5-27-13 with ONMJ engineers. They have done work at IBC in the past.  

Jose has been busy painting areas where owners have had hurricane shutters removed as a result of impact glass installation. He built a step inside the pool equipment enclosure as previous to the step there was two foot step down to get in or out of the enclosure and has been busy with maintenance projects that keep the IBC looking great.



INLET BEACH CLUB
MANAGER'S REPORT
APRIL 18
TH 2013 

Courtesy Services has started the summer pruning of the shrubs. Don’t be alarmed if you see several areas of shrubs with no green on them. This is normal, they will grow back quickly.  

There were a couple of complaints about the cleanliness of the water line tiles and corners of the surface of the pool. A meeting was had between myself, an owner/board member and Gary from North Palm Pool Service. Gary will pay particular attention to these areas in the future. 

Two people have accidently been locked inside the exercise room. Sunshine Locks was scheduled to install thumb turns/handles to allow locking/unlocking of the community room and exercise room. When he arrived to do the install he realized that the parts he was sent to install were not long enough to pass through the sliding door. He is expecting to receive the correct parts this week. 

The question “Does Chlorine kill e coli?” was raised at a recent Board of Directors meeting. The answer is yes “free chlorine kills most bacteria such as E. coli 0157:H7 in less than a minute if it is maintained at proper disinfection levels”.    A chlorine disinfection timetable can be found here…

http://www.cdc.gov/healthywater/swimming/pools/chlorine-disinfection-timetable.html

 In the July 2013 Board of Directors meeting it was decided to remove the locking mechanism from the pedestrian gate near the exit driveway. Originally we were told that the lock could not be disabled and a new box would have to be welded to the gate. Sunshine lock was able to disable the existing lock leaving it in place to appear to be a locked gate. Some complaints have been received about the lock being disabled. I will await further instruction from the BOD before making any further changes.  

South Florida is having a terrible time battling Spiral White Fly. At IBC we have tried to do it on an “as needed” basis. Unfortunately this is not getting the job done. A proposal for semi-annual preventative treatment has been provided by Florida Environmental and has been forwarded to the BOD for their review.  
Subsequent note:  Property Manager will research this quote further as it does not appear to be in line with the cost of prior work done.  He will also advise Florida Environmental that we appear to have damage (perhaps aphids) to the Bromeliads and other ornamentals, and we need their inspection to add to a quote.   



INLET BEACH CLUB
MANAGER'S REPORT
FEBRUARY, 25
TH 2013
 

A narrow strip of grass was replaced in front of the Green Island Ficus hedge on the South lawn. The grass was damaged from salt Due to Tropical Storm Sandy. 

Courtesy services installed more plants near the sides of the entrance gate to deter pedestrians from walking around the gates. 

A gas line was found to be leaking near the gas meter. This line was the feed line to the BBQ Grills. Florida Public Utilities found the leak and capped the line. It was determined the entire run from the meter to the BBQ Grills was in poor condition with more than one leak. The original line was abandoned and new lines were installed.

Several months ago a lightning strike killed 2 coconut palm trees on the east side of the 140 building. The 3rd tree at that location looks like it will also need to be removed. 

Jose will be working in the shower of the mens room near the gym. There is evidence of a leak in the shower wall.  

There have been several complaints about the man gate locking system. I am exploring options with the locksmith.  

The balcony above the community room/office area is showing signs of concrete spalling. A proposal for the repairs has been forwarded to the Board of Directors for their review. 

Several balconies and second/third floor walkways are showing evidence of water intrusion in the concrete. It has been determined that the hand rail pockets are holding water. A solution and proposal has been forwarded to the Board of Directors for their review.  


INLET BEACH CLUB
MANAGER'S REPORT
DECEMBER 20, 2012

World Class Landscape has trimmed all of the coconut palm trees as well as a trim and shellac of the Sylvester Palm that stands between building 120 and 140. The Sylvester Palm Tree really looks outstanding!

The Board of Directors has decided to make some changes to The Inlet Beach Club website. PC Medics is working on some ideas to enhance the site.

The new BBQ grills have been installed by Jose.

We have noticed some areas around the buildings that show concrete spalling/damage. Duane Thomas Inc. has been doing the repairs as needed.

The new entry/exit gates are now operational. The new gates work with the same tele-entry system so all clickers, codes etc. work as they did with the previous barrier arms system.

We did lose one guest space at the entrance which could not be avoided. A proposal for protection in the way of yellow bollards like at the call box to protect the operator at the exit gate and the entry gate in the open position has been forwarded to the BOD for their review.

Jose has installed the Christmas lights at the north side of the property. He also installed the brick pavers at the new walk gate as well as several other projects that keep the IBC looking fresh.

Jose will take a vacation from December 21st-25th returning to work Wednesday December 26th.

Inter Kleen has done the pressure washing of the walkways, grilling area and pool deck.

Courtesy Services has provided a proposal to replace/fill in the Green Island Ficus and Juniper that was damaged due to Hurricane Sandy.


INLET BEACH CLUB
MANAGER REPORT
NOVEMBER 15, 2012

Jose has been working diligently to keep the Inlet Beach Club looking fresh by pressure washing and painting the hallways, paint/stucco repairs on the pool enclosure wall and other various projects.

The new grills have been delivered. They are currently being stored in the garage until Jose is finished with painting the walkways.

The new gates are coming along well. The concrete sidewalk has been poured and carpenter security expects to be fully operational by the end of this week.

Along with Tropical Storm Sandy came very high tides and large waves. We suffered some landscape damage on the grass in front of the pool and along the bike path as well as the Green Island Ficus hedge in front of the 140 building. The Ficus hedge has been stood back up and the roots have been topped with new soil to mend then back to shape.

Tropical irrigation has installed an irrigation system in the elevator towers to aid in better care of the planters.

The repairs to the parapet wall on unit 303 have been completed by Duane Thomas Inc.


INLET BEACH CLUB
MANAGER REPORT
OCTOBER 11, 2012

The new pressure washer has been purchased. Jose was able to salvage the hose and wand from the old machine. The damaged machine was left at Home Depot. Home Depot did return the cost of the extended warranty (which was applied to the new machine) and offered a 25% discount on the new machine.

Jose has been busy pressure washing the walkways and surrounding areas to prepare for paint. He has also been busy repainting all entry doors. He is also working on pressure washing the pool walls where the paint is chipping to prepare for new paint.

The kitchen air conditioner was found inoperable. A/C Energy and Electric found the drain pan full of water and the drain was plugged. The unit is working properly.

The gates are installed. They are not operational yet. Carpenter Security will let me now their schedule. He expects one day next week.

 


INLET BEACH CLUB
MANAGER REPORT
SEPTEMBER 6, 2012

The cable on the Golds Gym machine was damaged. A new cable was ordered and installed.

Mercurio Construction completed the repairs to unit 307 door frame and replacement of the man door to the 120 garage.

A fire sprinkler pipe that supplies the 140 building was leaking. J.W. Fire Sprinkler did the repairs. See attached photos.

Fence Crafters had a delay building our gates. They expect the gates to be built and in powder coat this week (9/5/12). They foresee installation in 2 weeks.

The valves for the grills are still on back order. They were ordered 2/27/12. The “expected stock date is 9/3 but cannot be confirmed”.

Several plants suffered wind burn from TS Isaac. We expect with a trim they will recover. No major damage has been reported from the storm.

We are experiencing damage in the turf due to Grubs. Florida Environmental has been advised and they are treating accordingly.

A report of a water leak on the balcony of unit 303 was inspected by Duane Thomas. A crack in the exterior wall above was noted. Duane Thomas Inc. has provided a proposal.

The pressure cleaner was sent out for a second opinion. Both engine shops said the cause of failure was low oil. Jose said he filled it with oil when it was purchased and had only used it 4 times. They have offered to refund the cost of the 3 year warranty that was purchased and 25% off the purchase of a new pressure washer.